Office 365 vs G Suite: A Comparison of Cloud Tools 

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posted by Phi-lac Nguyen
on Mar 20, 2018

A lot of companies, especially startups are having trouble deciding between Office 365 vs G Suite, which solution they should go. Both provide similar services and collaboration tools such as email, text editor, storage and so on. So what makes them different and how should an enterprise decide on which tool to use? Here’s a detailed comparison of Office 365 and Google App!

1) Price and licenses 

Google licenses are way simpler with only three plans: 

  • Basic for $5 per user per month 
  • Business for $10 per user per month 
  • Enterprise for $25 per user per month 

Office 365 is more complicated and provides a lot of different plans mainly for the following categories: 

  • Small Business (less than 300 users) 
  • Enterprise (over 300 users) 
  • Education 
  • Government 
  • Nonprofit 
  • Home 
  • First line workers 

Each category has a specific plan for small business: 

  • Office 365 Business: $8.25 user/month (annual commitment) 
  • Office 365 Premium: $12.50 user/month (annual commitment) 
  • Office 365 Business Essentials: $5.00 user/month (annual commitment) 

Here are a few tips to choose your Office 365 plan: 

2) Applications 

Office 365 vs G Suite


They both provide a bunch of application-oriented collaboration, which means, you can easily share your work. Additionally, Office 365 vs G Suite use the advantage of the cloud, so they offer some similar features like the co-editing feature on a document.  

Here a table of comparison of applications: 

Google App  Office 365  Description 
Gmail  Exchange  Email  
Google +  Yammer  Share information across teams 
Hangout  Skype for business / Teams  Chat / Call / video meetings 
Docs  Word  Text editor 
Sheets  Excel  Spreadsheet 
Slides  PowerPoint  Presentation 
Forms  Forms  Survey 
Keep / Jamboard  OneNote  Capture note 
Site  SharePoint  Intranet site 
Google Drive  OneDrive for Business  Store file 
   Dynamics 365  CRM 
   Power BI  Business analytics 
   Planner  Task management system 
   PowerApps  Build mobile and web apps 
   Flow  Build automated workflow 
   Sway  Interactive report / presentation 
   Delve  Insight on your mate’s activity 
   Store  Market application 


3) Email 

If we compare the Office 365 Business Essentials to the G Suite, Microsoft is more generous with 50GB per mailbox with 1TB of storage while with Google caps, it is at 30GB. However, the G Suite Business does not have a limit for its mailbox while the best you can get with O365 is 100 GB. 

In term of email apps, they are both providing an online version and a desktop version. Except, the outlook desktop version is not available with every license. 

4) Desktop applications 

This is the main reason, why users prefer to go with Office 365 when it comes to Office 365 vs G Suite. With Office 365, you can get the desktop version of Word, Excel, PowerPoint, Outlook, etc…  

For example, you can open a document stored on SharePoint/OneDrive with your Word installed on your laptop. It helps you avoid losing data in case your laptop is lost. 



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