5 Benefits of Using SharePoint for Your Business

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posted by Hung Quach
on Jan 26, 2015

Over the past 10 years, the number of businesses, from small/mid-sized to multinational, that are using SharePoint technologies have increased significantly. But, why SharePoint?

SharePoint is the simplest, most cost-effective way to organize, share and collaborate more effectively. This tool provides a central storage and collaboration spaces for documents and ideas. If businesses are already using Office 365, SharePoint is a great way to enhance Microsoft Office 365’s capabilities. However, even if SharePoint has proven its qualities and collected a high satisfaction rate, some businesses are still reluctant to join the concept. So here are five benefits of using SharePoint for your business.

Improved Team Productivity


SharePoint connects people with the information and resources they need. Users can easily create team workspaces, coordinate calendars, organize documents, and be alerted for important notifications or updates. They can use new templates to quickly create blogs and wikis. And while mobile, users can take advantage of SharePoint’s convenient offline synchronization capabilities. SharePoint will definitely boost your team productivity.

Information Security and Integrity


SharePoint in the cloud brings enhanced document management capabilities to ensure the integrity of documents stored on team sites: the option to require users to checkout documents before editing, the ability to view revisions of documents and restore to previous versions, and the option to set document and item-level security.


Users Stay Up to Speed

User interface improvements in SharePoint include enhanced views and menus that simplify navigation within and among SharePoint sites. Integration with familiar productivity tools, including programs in the Microsoft Office system, makes it easy for users to get up to speed quickly. For example, users can create workspaces, post, and edit documents, and view and update calendars on SharePoint sites, all while working on Word, Excel, and other Microsoft programs.

Solutions Adapted to Your Needs

While standard workspaces in hosted SharePoint are easy to implement, organizations seeking a more customized deployment can get started quickly with application templates for addressing specific business processes or sets of tasks.

Information Security and Integrity


There is no need to run around the office looking for information. SharePoint’s convenient search capabilities make finding documents on any topic easier. A simple query will tell you if the information you’re looking for is already available within your business documentation. It’s not? Write it down, upload it to SharePoint and make it available to all your colleagues.