Staying Aware of Updates to SharePoint Online Files

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posted by Truong Nguyen
on Apr 13, 2020

Setting up an alert is the best way to stay notified of updates being made to your SharePoint files by members of your team. Follow the guide below to learn how to put this measure into place.

Setting Up Alerts 

To start, go to your list or library and select the file/folder for which you would like to set up the alert. SharePoint Online allows you to create an alert for a list, list item, library, folder, or file. 

Next, click on the three vertical dots next to the selected file or folder (or right-click it). A list of options will appear; from the list, select Alert me

A dialog box titled “Alert me when items change” will appear. Here, you can select the alert title, delivery method (to your email or via SMS), when the alert should be sent, etc. Customize the options you want before clicking OK to save the settings. 

Cancelling Your Alerts

To cancel your alert, you’ll need to access to your Alerts management site first. Click the ellipsis (…) in the toolbar and select Manage my alerts

All the documents for which you have setup an alert will show here. Tick the alerts you wish to cancel, then click on the Delete Selected Alerts button to remove them.  

If you would like to stay up-to-date on changes being made without receiving email or SMS alerts, you may find this link helpful: https://support.microsoft.com/en-us/office/file-activity-in-a-document-library-6105ecda-1dd0-4f6f-9542-102bf5c0ffe0 

Read more: managing site hierarchy with sharepoint hub sites 

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